Guide On How To Book a Charter Bus in Asheville, North Carolina

Booking group transportation isn’t something most people do every day. Whether you’re moving a whole company to a conference at Harrah’s Cherokee Center, shuttling wedding guests to The Ridge, or planning a field trip to Biltmore Estate, the process can feel overwhelming—especially if it’s your first time. But with Charter Bus Rental Asheville, reserving a charter bus is easy. We’ve been serving North Carolina for over ten years, and our team has handled trips of every size and type. This guide breaks down everything you need to know about how to rent a bus in Asheville, from pricing factors to available vehicles, so you can book with confidence. And if you have questions along the way, our reservation specialists are here 24/7 to help. Call 828-903-0410 anytime to get started!

Quick Answer: This is How You Rent a Bus in Asheville

Here’s the short version: Renting a bus is simple! First, plan out your itinerary—know your headcount, pick-up/drop-off addresses, travel dates, and any must-have amenities (like WiFi, ADA lifts, or on-board restrooms). Next, call Charter Bus Rental Asheville at 828-903-0410 or use our online quote tool. Tell us about your trip, and we’ll match you with the best options and send a personalized quote in about 30 seconds. Prices are all-inclusive, covering the bus, mileage, and fuel. Once you’re happy with your quote, place a deposit to lock in your reservation. That’s it! You’ll receive a confirmation email with all your trip details, and our team will be available 24/7 to answer questions or adjust your itinerary. On the day of your trip, relax knowing your group will have safe, reliable transportation.

How Much Does a Charter Bus Rental Cost in Asheville?

Charter bus prices in Asheville vary based on several factors: the size of the vehicle, the distance traveled, how long you need the bus, the time of year, and any special requests like premium amenities or multi-day service. In general, minibuses are more affordable than full-size coaches, and local, hourly trips cost less than long-distance, multi-day itineraries. To help you budget, we’ve outlined average rates below. Keep in mind that these are estimates—the fastest way to get an exact price is to call our team with your trip details. Quotes are always free and take less than a minute.

Average Charter Bus Rental Prices in Asheville

Key Factors That Influence Your Quote

Several key elements determine the final cost of your charter bus rental in Asheville. Group size is the biggest factor—larger buses cost more, but they also lower the per-person rate. Trip duration and distance are next: Local trips under 50 miles are usually billed hourly (with a 5-hour minimum), while longer journeys use per-mile or per-day rates. Seasonality affects pricing too, with spring and fall (wedding and school trip season) being the busiest. Booking early can help you secure better rates. Amenities like WiFi, power outlets, or ADA accessibility may add to the base price. Finally, overnight trips require lodging for the bus, which is typically arranged by the customer and included in the quote. For the most accurate estimate, provide as many trip details as possible when requesting a quote.

What Types of Buses Can I Rent in Asheville?

We offer one of the largest fleets in the state, with over 100 vehicles ready to serve groups of any size. Our selection includes full-size charter buses, mid-sized minibuses, compact sprinter vans, and even party buses for special occasions. Each vehicle comes with customizable amenities to suit your needs, from basic A/C and cushioned seats to premium features like flat-screen TVs, on-board restrooms, and wheelchair lifts. Not sure which bus is right for your group? Our reservation team is happy to recommend the best fit based on your passenger count, luggage requirements, and itinerary.

The Full-Size Charter Bus: For Large Groups & Long Trips

Our largest option is the 56-passenger charter bus, perfect for moving big groups across long distances. These coaches are ideal for corporate retreats, school field trips, or sports teams traveling to tournaments. With spacious interiors, reclining seats, individual climate controls, overhead and undercarriage storage, and optional on-board restrooms, they offer maximum comfort on the road. Many models also include WiFi, power outlets, PA systems, and DVD players—great for keeping students entertained or executives connected during transit. If you’re planning a multi-day tour or need to transport bulky equipment, a full-size charter bus is the way to go.

The Minibus: For Medium-Sized Groups & Local Shuttles

For smaller groups or shorter routes, consider a minibus rental. We offer 18-, 20-, 25-, 28-, 30-, and 35-passenger minibuses, each providing a comfortable ride without the extra bulk of a full coach. Minibuses are ideal for wedding shuttles between venues, off-site parking transfers, or private tours around Asheville’s breweries and art districts. They feature cushioned seating, air conditioning, and ample headroom, with options for WiFi, USB ports, and audio systems. Because of their compact size, minibuses can navigate tight city streets and make frequent stops with ease—perfect for circulating shuttles or last-mile connections.

The Sprinter Van: For Small Groups & VIPs

If you’re transporting a small group or need executive-level service, our sprinter vans seat up to 15 passengers in style. These vehicles are popular for airport transfers, board meetings, or family outings where privacy and flexibility matter. Sprinter vans come equipped with plush leather seats, tinted windows, climate control, and optional features like tables, mini-bars, or TV monitors. Their discreet profile allows for curbside pick-ups and drop-offs at hotels, event venues, or private residences. For groups that want the convenience of private transportation without the footprint of a large bus, a sprinter van offers the best of both worlds.

Our Simple 3-Step Booking Process

Step 1: Plan Your Itinerary

Before you request a quote, gather the basics of your trip: the number of passengers, pick-up and drop-off locations (with addresses), travel dates and times, and any specific stops or detours. Think about what amenities your group needs to stay comfortable and productive—WiFi for business travelers, ADA access for mobility-impaired guests, or extra luggage space for band equipment. The more details you provide, the more accurate and tailored your quote will be.

Step 2: Call for a Free Quote

Once you have your itinerary, call Charter Bus Rental Asheville at 828-903-0410 or fill out our online form. Our reservation specialists will listen to your needs, recommend the best vehicle options, and calculate a personalized quote in about 30 seconds. All quotes are obligation-free and include the cost of the bus, mileage, and fuel. If your trip involves multiple days, out-of-town destinations, or unique requests, let us know—we can accommodate nearly any schedule or requirement.

Step 3: Confirm Your Reservation

When you’re ready to book, simply place a deposit (usually 10-30% of the total cost) to secure your reservation. The remaining balance is due before your trip date. After booking, you’ll receive a confirmation email with all your trip details and our team’s contact information. We’ll coordinate directly with you to finalize pick-up times, update passenger counts, or adjust routes as needed. On the day of your trip, your bus arrives at the scheduled location ready to go—and our 24/7 support line is always available for any last-minute changes or questions.

Top Reasons to Rent a Charter Bus in Asheville

Groups choose charter buses for many reasons: they’re safer than carpooling, reduce traffic congestion, and offer a level of comfort and convenience unmatched by public transit. Here are some of the most popular uses for bus rentals in Asheville:

Corporate Events & Employee Shuttles

From daily commuter shuttles to one-time conference transfers, businesses rely on our charter buses to move employees efficiently. We service major hubs like Asheville Regional Airport, downtown offices, and the Asheville Outlets, providing amenities like WiFi and power outlets for productivity on the go. Chartering a bus reduces parking headaches, ensures everyone arrives together, and demonstrates your commitment to sustainability and employee well-being. For multi-day conventions or off-site retreats, we can arrange continuous loop shuttles between hotels, meeting venues, and after-hours events.

Weddings & Private Celebrations

Make your special day stress-free by renting a bus to shuttle guests between the ceremony, reception, and hotels. We’ve provided wedding transportation for venues like The Crest Center, Homewood, and Claxton Farm, accommodating groups of all sizes. With a private bus, guests can celebrate safely without worrying about directions, parking, or designated drivers. Customize your ride with decorations, a playlist, or even a pre-stocked cooler for a rolling cocktail hour. And for bachelor/bachelorette parties, consider a party bus rental to keep the festivities going between Asheville’s many bars and music venues.

School Trips & University Outings

Safety is our top priority when transporting students, whether it’s a field trip to the Western North Carolina Nature Center, a college tour of UNC Asheville, or an athletic meet at another campus. Our charter buses and school buses meet rigorous standards, and we offer age-appropriate entertainment like DVD players or PA systems for guided tours. Teachers and chaperones appreciate the peace of mind that comes with a dedicated bus, while students enjoy the camaraderie of traveling together. For overnight trips, our full-size coaches provide on-board restrooms and reclining seats to make long rides comfortable.

Sports Team & Fan Travel

Local teams and sports fans trust us to get them to games on time and in high spirits. We’ve transported youth leagues, high school squads, and college athletes to tournaments across North Carolina, providing ample storage for gear and coolers. Fans heading to see the Asheville Tourists or away games can book a charter bus to avoid parking hassles and tailgate en route. With a private bus, your team or fan club travels as one unit, arriving ready to compete or cheer without the fatigue of driving separate cars.

Ready to Book Your Asheville Charter Bus?

Renting a charter bus doesn’t have to be complicated. With Charter Bus Rental Asheville, you get a partner who understands the ins and outs of group transportation and is committed to making your trip seamless from start to finish. Our statewide coverage, diverse fleet, and 24/7 support mean we can handle any itinerary, no matter how complex. Ready to get started? Call 828-903-0410 today for a free, instant quote, or use our online tool to explore options. Let us take the wheel so you can focus on what matters most—enjoying the journey with your group.